📋 Compliance Requirements¶

🌍 Geographic Regulations¶

╔═════════════════════════════════════════════════════════╗
║ Region    │ Regulation │ Key Requirements             ║
╠═══════════╪════════════╪══════════════════════════════╣
║ EU        │ GDPR       │ Consent, portability, delete ║
║ California│ CCPA       │ Disclosure, opt-out          ║
║ Brazil    │ LGPD       │ Similar to GDPR              ║
║ China     │ PIPL       │ Data localization            ║
║ Global    │ Export     │ Encryption restrictions      ║
╚═════════════════════════════════════════════════════════╝

Scope¶

Applies to: EU residents (regardless of company location)
Personal data: Any info relating to identified/identifiable person
Penalties: Up to €20M or 4% of global revenue (whichever higher)

Key Principles¶

1. Lawfulness, Fairness, Transparency - [ ] Legal basis for processing (consent, contract, legal obligation, etc.) - [ ] Privacy policy accessible and understandable - [ ] Users informed about data usage

2. Purpose Limitation - [ ] Data collected for specified, explicit purposes - [ ] Data not used for incompatible purposes - [ ] Purpose documented and communicated

3. Data Minimization - [ ] Only collect data necessary for purpose - [ ] No "nice to have" data collection - [ ] Regular review of data collected

4. Accuracy - [ ] Data kept accurate and up to date - [ ] Mechanism for users to correct data - [ ] Inaccurate data erased or rectified

5. Storage Limitation - [ ] Data retained only as long as necessary - [ ] Retention periods defined and documented - [ ] Automatic deletion after retention period

6. Integrity and Confidentiality - [ ] Appropriate security measures - [ ] Protection against unauthorized access - [ ] Protection against accidental loss

7. Accountability - [ ] Demonstrate compliance - [ ] Document all processing activities - [ ] Data Protection Impact Assessment (DPIA) for high-risk processing

User Rights¶

Right to Access - [ ] Users can request copy of their data - [ ] Response within 1 month - [ ] Free of charge - [ ] Data in portable format (JSON, CSV)

Right to Rectification - [ ] Users can correct inaccurate data - [ ] Implement within reasonable time - [ ] Notify third parties if shared

Right to Erasure ("Right to be Forgotten") - [ ] Users can request deletion - [ ] Delete within 1 month - [ ] Exceptions: legal obligations, legitimate interests - [ ] Notify third parties if shared

Right to Data Portability - [ ] Users can export their data - [ ] Machine-readable format - [ ] Transfer to another service if possible

Right to Object - [ ] Users can object to processing - [ ] Especially for marketing - [ ] Must stop unless compelling legitimate grounds

Right to Restrict Processing - [ ] Users can limit how data is used - [ ] While disputing accuracy - [ ] While objecting to processing

Implementation Checklist¶

Technical Measures:

classpubl

href="#__codelineno-1-1">// Example: Data export for portability class="w"> UserDataExporter { ic: json exportUserData(UserId user_id) { json data; data["user_info"] = getUserInfo(user_id); data["audio_files"] = listAudioFiles(user_id); data["settings"] = getUserSettings(user_id); data["history"] = getProcessingHistory(user_id); return data; } void deleteUserData(UserId user_id) { // Delete all user data deleteAudioFiles(user_id); deleteUserSettings(user_id); deleteProcessingHistory(user_id); anonymizeUsageStats(user_id); deleteUser(user_id); } };

Organizational Measures: - [ ] Appoint Data Protection Officer (if required) - [ ] Maintain Records of Processing Activities - [ ] Conduct Data Protection Impact Assessments - [ ] Implement Privacy by Design - [ ] Data Processing Agreements with processors - [ ] Breach notification procedure (72 hours)

🇺🇸 CCPA (California Consumer Privacy Act)¶

Scope¶

Applies to: California residents
Businesses with: >$25M revenue OR >50K users OR >50% revenue from selling data
Penalties: Up to $7,500 per intentional violation

Consumer Rights¶

Right to Know - [ ] What personal information collected - [ ] Sources of information - [ ] Business purpose for collection - [ ] Third parties info shared with - [ ] Response within 45 days

Right to Delete - [ ] Request deletion of personal info - [ ] Exceptions: complete transaction, detect security incidents, comply with law - [ ] Delete within 45 days

Right to Opt-Out - [ ] "Do Not Sell My Personal Information" link - [ ] Honored without account required - [ ] No discrimination for opting out

Right to Non-Discrimination - [ ] Same price and service for exercising rights - [ ] Can offer incentives for data sharing

Implementation¶

Privacy Notice Requirements: - [ ] Categories of personal info collected - [ ] Purposes of collection - [ ] Whether info sold or disclosed - [ ] Consumer rights - [ ] How to exercise rights

"Do Not Sell" Mechanism:

<!-- Required link -->
<a href="/do-not-sell-my-info">Do Not Sell My Personal Information</a>

Verification Process:

def verify_consumer_request(email, verification_method):
    """
    Verify consumer identity before fulfilling data request
    - 2-3 pieces of information matching records
    - Different levels for different risk requests
    """
    if verification_method == "two_factor":
        return verify_two_factor(email)
    elif verification_method == "email_confirm":
        return send_verification_email(email)

🌐 Export Control¶

Encryption Export Regulations¶

US Export Administration Regulations (EAR): - [ ] Most encryption: ECCN 5D002 - [ ] Mass market encryption: Eligible for exception - [ ] Open source crypto: Publicly available exception - [ ] Notification required: BIS and NSA

Countries Requiring Special Attention: - Embargoed: Cuba, Iran, North Korea, Syria, Crimea - Restricted: China, Russia (case-by-case)

Implementation Strategy:

// Use widely-available open source crypto
#include <openssl/evp.h>  // OpenSSL - pre-approved

// Document crypto usage
/**
 * Encryption: AES-256-GCM (OpenSSL)
 * Key Exchange: ECDH P-256 (OpenSSL)
 * Hash: SHA-256 (OpenSSL)
 *
 * Export Control: EAR99 or 5D002 with exception
 * Notification: Filed with BIS on [date]
 */

Filing Process: - [ ] One-time notification to BIS - [ ] Annual self-classification - [ ] Document crypto algorithms used - [ ] Maintain records

📄 Privacy Policy Requirements¶

Must Include¶

What Data We Collect:

Personal Information:
- Name and email address
- Account credentials (hashed)
- Payment information (processed by [Stripe])

Usage Data:
- Audio files processed (retained for X days)
- Feature usage statistics
- Error reports and crash logs

Technical Data:
- IP address
- Device information
- Operating system version

Why We Collect It:

- To provide audio processing services
- To improve user experience
- To detect and prevent fraud
- To comply with legal obligations
- To send service notifications

How We Store It:

- Encrypted at rest (AES-256)
- Encrypted in transit (TLS 1.3)
- Stored on secure servers in [location]
- Access restricted to authorized personnel
- Regular security audits

When We Delete It:

- Audio files: Deleted after 30 days or immediately on request
- Account data: Retained until account deletion
- Usage stats: Anonymized after 1 year
- Logs: Retained for 90 days

User Rights:

You have the right to:
- Access your data
- Correct inaccurate data
- Delete your data
- Export your data
- Object to processing
- Withdraw consent

Contact: privacy@audiolab.com

Third Parties:

We share data with:
- Payment processors: [Stripe] - payment processing
- Analytics: [Service] - usage analytics (anonymized)
- Cloud hosting: [AWS] - data storage
- Email service: [SendGrid] - transactional emails

We do NOT sell your data.

Policy Updates¶

Version number and date on policy
Notify users of material changes
Keep archive of previous versions
Annual review and update

🔍 Data Processing Agreements (DPA)¶

Required with Third-Party Processors¶

Must Include: - Subject matter and duration of processing - Nature and purpose of processing - Types of personal data - Categories of data subjects - Obligations and rights of controller - Security measures required - Sub-processor provisions - Data breach notification requirements - Data deletion requirements

Template Clause:

Processor shall:
1. Process data only on documented instructions
2. Ensure confidentiality of personnel
3. Implement appropriate security measures
4. Engage sub-processors only with prior written consent
5. Assist with data subject rights requests
6. Notify of data breaches within 24 hours
7. Delete or return data on termination
8. Make available all information to demonstrate compliance

✅ Compliance Audit Schedule¶

Annual (Full Review)¶

Privacy policy review and update
Data inventory update
Third-party processor review
Security measures assessment
Training for all staff
DPIAs for new high-risk processing
Records of Processing Activities update
Consent mechanism review

Quarterly¶

Privacy policy check (any changes needed?)
User rights requests review (response times)
Data retention policy compliance
Third-party compliance verification
Security incident review

Per Release¶

📊 Compliance Tracking¶

Metrics to Monitor¶

Metric	Target	Current
Data access requests response time	< 30 days	___ days
Data deletion requests response time	< 30 days	___ days
Privacy policy compliance	100%	___%
DPA coverage	100%	___%
Staff training completion	100%	___%
Data breach notification time	< 72 hours	___ hours

Compliance Dashboard¶

┌─────────────────────────────────────────────┐
│ GDPR Compliance Status                      │
├─────────────────────────────────────────────┤
│ ✅ Privacy Policy: Updated                  │
│ ✅ Data Inventory: Complete                 │
│ ✅ DPO Appointed: Yes                       │
│ ✅ Consent Mechanism: Implemented           │
│ ✅ Data Export: Available                   │
│ ✅ Data Deletion: Automated                 │
│ ⚠️  DPIAs: 2 pending review                 │
│ ✅ Breach Notification: Documented          │
└─────────────────────────────────────────────┘

┌─────────────────────────────────────────────┐
│ CCPA Compliance Status                      │
├─────────────────────────────────────────────┤
│ ✅ Privacy Notice: Posted                   │
│ ✅ Do Not Sell Link: Implemented            │
│ ✅ Consumer Rights: Documented              │
│ ✅ Verification Process: Implemented        │
│ ✅ Non-Discrimination: Policy in place      │
└─────────────────────────────────────────────┘

🚨 Non-Compliance Consequences¶

Fines: Up to €20M or 4% global revenue
Lawsuits: Class action from users
Reputation: Public disclosure required
Business: Potential service suspension

CCPA¶

Fines: $2,500 per violation (unintentional), $7,500 (intentional)
Private Right of Action: $100-$750 per user per incident
Lawsuits: Class action for data breaches

Export Control¶

Fines: Up to $1M per violation
Criminal: Up to 20 years imprisonment
Business: Loss of export privileges

📚 Resources¶

Official Sources¶

GDPR Text: https://gdpr-info.eu/
CCPA Text: https://oag.ca.gov/privacy/ccpa
BIS Export Rules: https://www.bis.doc.gov/

Tools¶

GDPR Compliance Checklist
CCPA Compliance Guide
Privacy Policy Generator
Cookie Consent Manager
Data Mapping Tool

Training¶

Annual privacy training for all staff
Specialized training for developers
Incident response training
Documentation of training completion

Document Version: 1.0 Last Updated: [Date] Next Review: [Date] Owner: Legal Team + Privacy Officer

📋 Compliance Requirements¶

🌍 Geographic Regulations¶

🇪🇺 GDPR (General Data Protection Regulation)¶

Scope¶

Key Principles¶

User Rights¶

Implementation Checklist¶

🇺🇸 CCPA (California Consumer Privacy Act)¶

Scope¶

Consumer Rights¶

Implementation¶

🌐 Export Control¶

Encryption Export Regulations¶

📄 Privacy Policy Requirements¶

Must Include¶

Policy Updates¶

🔍 Data Processing Agreements (DPA)¶

Required with Third-Party Processors¶

✅ Compliance Audit Schedule¶

Annual (Full Review)¶

Quarterly¶

Per Release¶

📊 Compliance Tracking¶

Metrics to Monitor¶

Compliance Dashboard¶

🚨 Non-Compliance Consequences¶

GDPR¶

CCPA¶

Export Control¶

📚 Resources¶

Official Sources¶

Tools¶

Training¶